Blog

Making the most of your timekeeping system

10 December, 2019


Time keeping software come in all forms, from desktop applications, biometric and face recognition hardware, and many cloud and mobile flavours to suit your needs. Stand-alone they pretty much serve the purpose of capturing time.

The main benefits for using Time & Attendance systems are:

  • Capture and trust the accuracy of hours worked in real-time and completely eliminate time theft.
  • Any modern platform will prevent buddy punching. This one area alone cost businesses millions in financial losses each year.
  • Boost employee morale and job satisfaction when their long hours are recognised and remunerated accordingly.
  • Capturing productivity worked increases company profits.
  • Comprehensive approval rules and flow to cater for different scenarios.
  • Capture mobile’s GPS location during mobile clocking.
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Business benefit the most when they use an ERP system that allows them seamlessly integrate any modern Time & Attendance solution eliminating the need to export the data or run reports and manually enter the hours into your Payroll or ERP system.

Electronic time capture can feed into a number of modules and create tailored workflow to meet specific processes. The following are examples of solutions we have implemented for businesses requiring time capture integration with their ERP system:

  • Time capture to be processed straight to payroll. This is the most commonly requested for simple businesses that pay employee by the hour. In most cases the integration needs separate the hours into normal, overtime and double time. Award interpretation systems will apply the award rules based on the days, hours, job & department worked.
  •  In a jobbing scenario, hours worked needs to be allocated to a job for project costing. New jobs created and assigned to employee(s) or contractors, will only be visible to the time capture application when the job is active. Approved hours are typically processed to payroll, further eliminating the need to manually enter payroll hours from the job costing system.
  • In a manufacturing environment, manage and monitor your workshop floor schedule and capacity, in both finite and infinite time. With what-if planning capability, ability to promise, as well as scheduling employee resources. There are many ways to setup the time capture methods, whether through biometric or face recognition terminals, barcode scanning the job ticket or a touchscreen located at each stage of the production line. This does away with messy job sheet papers, to further waste time manually writing time spent on each job, to end up with a data entry person to manually enter the hours into the system. 

If labour cost is important to you and you want to improve the efficiency in your organisation, click here to request a demo today.

  • Capture and trust the accuracy of hours worked in real-time and completely eliminate time theft.
  • Any modern platform will prevent buddy punching. This one area alone cost businesses millions in financial losses each year.
  • Boost employee morale and job satisfaction when their long hours are recognised and remunerated accordingly.
  • Capturing productivity worked increases company profits.
  • Comprehensive approval rules and flow to cater for different scenarios.
  • Capture mobile’s GPS location during mobile clocking.

Business benefit the most when they use an ERP system that allows them seamlessly integrate any modern Time & Attendance solution eliminating the need to export the data or run reports and manually enter the hours into your Payroll or ERP system.

Electronic time capture can feed into a number of modules and create tailored workflow to meet specific processes. The following are examples of solutions we have implemented for businesses requiring time capture integration with their ERP system:

  • Time capture to be processed straight to payroll. This is the most commonly requested for simple businesses that pay employee by the hour. In most cases the integration needs separate the hours into normal, overtime and double time. Award interpretation systems will apply the award rules based on the days, hours, job & department worked.
  •  In a jobbing scenario, hours worked needs to be allocated to a job for project costing. New jobs created and assigned to employee(s) or contractors, will only be visible to the time capture application when the job is active. Approved hours are typically processed to payroll, further eliminating the need to manually enter payroll hours from the job costing system.
  • In a manufacturing environment, manage and monitor your workshop floor schedule and capacity, in both finite and infinite time. With what-if planning capability, ability to promise, as well as scheduling employee resources. There are many ways to setup the time capture methods, whether through biometric or face recognition terminals, barcode scanning the job ticket or a touchscreen located at each stage of the production line. This does away with messy job sheet papers, to further waste time manually writing time spent on each job, to end up with a data entry person to manually enter the hours into the system. 

If labour cost is important to you and you want to improve the efficiency in your organisation, click here to request a demo today.