Simple to use and highly scalable
To deliver the solution, Gateway Parts needed a local business partner who could bring strong experience in both mining and service industry, and the software expertise to help streamline the business and provide a high level of ongoing service and support as the business gears for growth.
As Brett explains, AlphaBiz Solutions brought that ideal mix: “They addressed each of our business issues and offered us a solution that best suited our needs.”
Before implementation, AlphaBiz identified Gateway Parts’ key requirements on top of the baseline of a fully integrated system. The system needed to be flexible, customisable and easy to use, while offering the ability to see job status, plan resources, and track equipment hours, labour hours and materials purchased. It also needed to track subcontractor costs and inventory used on jobs and projects and create multiple invoices and purchase orders for single jobs. In addition, the capacity to effectively manage stock quantity and valuation in real-time was a must-have. MYOB Exo Finance, with its CRM, Payroll and Job Costing modules presented the ideal solution. The “extremely powerful” job-costing module caught Brett’s eye in particular.
“The ability to create multiple invoices and purchase order against a single job and allocate costs and resources in real-time gave us greater visibility and control across the whole life cycle of a job, eliminating unallocated expenses and double entries”, he explains.
AlphaBiz Solutions went beyond simply implementing the system. With their support and training, says Brett, Gateway Parts staff “were up and running in no time, with greater confidence in the data.”
He continues: “MYOB Exo is highly customisable and offers all the functions we needed. It provides in-depth reporting, and visibility of data and activity all within one suite."
"Without MYOB Exo we would be spending hours maintaining hundreds of worksheets and rely on guesswork."